Rowlands Castle Tennis Club - Safeguarding Policy in Full


Rowlands Castle Tennis Club
Safeguarding Policy


1. Policy statement

Rowlands Castle Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures. 

2. Use of terminology

Child: a person under the age of eighteen years. 

Note that some legislation in Scotland defines a child as a person under sixteen years old. However, where there is any safeguarding concern, anyone under the age of 18 is regarded as a child unless advised otherwise by the LTA Safeguarding Team . 

Adult at risk of abuse or neglect: a person aged eighteen years or over who is, or may be, in need of community care services by reason of disability, age or illness; and is, or may be, unable to take care of, or unable to protect him or herself against abuse or neglect. 

Safeguarding children: protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that they grow up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances.

Safeguarding adults at risk: protecting adults from abuse and/or neglect. Enabling adults to maintain control over their lives and make informed choices without coercion. Empowering adults at risk, consulting them before taking action, unless someone lacks the capacity to make a decision, or their mental health poses a risk to their own or someone else’s safety, in which case, always acting in his or her best interests.  

(See appendix A for full glossary of terms).

3. Scope

This Policy is applicable to all staff, volunteers, committee members, coaches and club members. It is in line with national legislation and applicable across the UK.

Advice, guidance and support is available from the LTA Safeguarding Team.


4. Responsibility for the implementation of the Safeguarding Policy, Code of Conduct and Reporting Procedure

SAFEGUARDING IS EVERYONE’S RESPONSIBILITY: NOT RESPONDING TO A SAFEGUARDING CONCERN IS NOT AN OPTION.

Our club’s committee has overall accountability for this Policy and its implementation
Our club Welfare Officer, Liz Marenghi is responsible for updating this Policy in line with legislative and club developments  
All individuals involved in/present at the club are required to adhere to the Policy and Code of Conduct 
The LTA Safeguarding Team and Tennis Scotland, Tennis Wales and Tennis Foundation Safeguarding Leads can offer support to           help clubs proactively safeguard.

Where there is a safeguarding concern/disclosure:
The individual who is told about, hears, or is made aware of the concern/disclosure is responsible for following the Reporting a              Safeguarding Concern Procedure. Unless someone is in immediate danger, they should inform their club Welfare Officer, LTA                Safeguarding Team or National Safeguarding Lead.
The club Welfare Officer and Safeguarding Leads are responsible for reporting safeguarding concerns to the LTA Safe                           Safeguarding Team.
The LTA Safeguarding Team is responsible for assessing all safeguarding concern/disclosures that are reported to them and                working with the club Welfare Officer and national Safeguarding Leads to follow up as appropriate on a case-by-case basis,                  prioritising the well-being of the child/ adult at risk at all times. Dependent on the concern/disclosure, a referral may be made to:

o The police in an emergency (999); 
o Hampshire County Council Children’s Services – 0300 555 1384
o Hampshire County Council Adult Services – 0300 555 1386 
o Hampshire County Council Designated Officer for concerns/disclosures about a member of staff, consultant, coach, official or                volunteer - Hampshire County Council has two LADOs, who cover separate districts of the county, but each will cover for the                other during periods of leave or absence. Barbara Piddington covers:- East Hampshire, Fareham, Gosport, Havant, Hart and                Rushmore. Eric Skates covers:- Basingstoke, Eastleigh, New Forest, Test Valley and Winchester. The LADOs can be contacted            on telephone number: - 01962 876364
o Disclosure and Barring Service for concerns/disclosures about a member of staff, consultant, coach, official or volunteer - 03000           200 190

5. Breaches of the Safeguarding Policy, Code of Conduct and Reporting Procedure

Breaches of this Policy and/or failure to comply with the outlined responsibilities may result in the following:

Disciplinary action leading to possible exclusion from the club, dismissal and legal action
Termination of current and future roles within the club and roles in other clubs, the LTA, Tennis Wales, Tennis Scotland and the              Tennis Foundation.

Actions taken by players, parents or carers, staff, consultants, volunteers, officials, coaches inside or outside of the club that are seen to contradict this Policy may be considered a violation of this Policy. 
Where an appeal is lodged in response to a safeguarding decision made by the club, the individual should adhere to the club’s appeal procedure

6, Codes of Conduct

All members of staff and volunteers agree to:

Prioritise the well-being of all children and adults at risk at all times
Treat all children and adults at risk fairly and with respect
Be a positive role model. Act with integrity, even when no one is looking
Help to create a safe and inclusive environment both on and off court
Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language
Report all allegations of abuse or poor practice to the club Welfare Officer
Not use any sanctions that humiliate or harm a child or adult at risk
Value and celebrate diversity and make all reasonable efforts to meet individual needs
Keep clear boundaries between professional and personal life, including on social media
Have the relevant consent from parents/carers, children and adults before taking or using photos and videos
Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory                (e.g. handshake / high five)
Refrain from smoking and consuming alcohol during club activities or coaching sessions
Ensure roles and responsibilities are clearly outlined and everyone has the required information and training
Avoid being alone with a child or adult at risk unless there are exceptional circumstances
Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there              is another adult in the vehicle
Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
Not have a relationship with anyone under 18 for whom they are coaching or responsible for
Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them


All children agree to:

Be friendly, supportive and welcoming to other children and adults
Play fairly and honestly
Respect club staff, volunteers and Officials and accept their decisions
Behave, respect and listen to your coach
Take care of your equipment and club property
Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity
Not use bad, inappropriate or racist language, including on social media
Not bully, intimidate or harass anyone, including on social media
Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events
Talk to the club Welfare Officer about any concerns or worries they have about themselves or others


All adults agree to:

Positively reinforce your child and show an interest in their tennis
Use appropriate language at all times
Be realistic and supportive
Never ridicule or admonish a child for making a mistake or losing a match
Treat all children, adults, volunteers, coaches, officials and members of staff with respect
Behave responsibly at the venue; do not embarrass your child
Accept the official’s decisions and do not go on court or interfere with matches 
Encourage your child to play by the rules, and teach them that they can only do their best
Deliver and collect your child punctually from the venue
Ensure your child has appropriate clothing for the weather conditions
Ensure that your child understands their code of conduct 
Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations
Provide emergency contact details and any relevant information about your child including medical history

This Policy is reviewed every two years (or earlier if there is a change in national legislation). 

This Policy is recommended for approval by:


Club Committee Chair Robin Thompson Date: June 2018

Club Welfare Officer Liz Marenghi                 Date: June 2018






Appendix A: Glossary of Terms

Safeguarding: protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that children are growing up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances. Enabling adults at risk to achieve the outcomes that matter to them in their life; protecting their right to live in safety, free from abuse and neglect. Empowering and supporting them to make choices, stay safe and raise any concerns. Beginning with the assumption that an individual is best-placed to make decisions about their own wellbeing, taking proportional action on their behalf only if someone lacks the capacity to make a decision, they are exposed to a life-threatening risk, someone else may be at risk of harm, or a criminal offence has been committed or is likely to be committed.   

Abuse and neglect

Physical abuse: A form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child or adult at risk. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness 

Sexual abuse: Involves forcing or enticing a child or young person to take part in abuse sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children

Emotional abuse: The persistent emotional maltreatment of a child or adult at risk such as to cause severe and persistent adverse effects on their emotional development. It may involve conveying to a child/ adult at risk that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person; not giving them opportunities to express their views; deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed, including interactions that are beyond a child or adult at risk’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing them participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyber bullying), causing a child or adult at risk to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone. 

Neglect: The persistent failure to meet a child/ adult at risk’s basic physical and/or psychological needs, likely to result in the serious impairment of their health or development. It may involve a parent or carer failing to: 
o provide adequate food, clothing and shelter (including exclusion from home or abandonment); 
o protect a child/ adult at risk from physical and emotional harm or danger; 
o ensure adequate supervision (including the use of inadequate care-givers); or 
o ensure access to appropriate medical care or treatment. 
It may also include neglect of, or unresponsiveness to, a child’s or adult at risk’s basic emotional needs. Neglect may occur during pregnancy as a result of maternal substance abuse.

Additional examples of abuse and neglect of adults at risk

Financial abuse: having money or property stolen; being defrauded; being put under pressure in relation to money or other property; and having money or other property misused.
Discriminatory abuse: treating someone in a less favourable way and causing them harm, because of their age, gender, sexuality, gender identity, disability, socio-economic status, ethnic origin, religion and any other visible or non-visible difference.
Domestic abuse: includes physical, sexual, psychological or financial abuse by someone who is, or has been a partner or family member. Includes forced marriage, female genital mutilation and honour-based violence (an act of violence based on the belief that the person has brought shame on their family or culture). Domestic abuse does not necessarily involve physical contact or violence.  
Psychological abuse: including emotional abuse, threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.

Organisational abuse: where the needs of an individual are not met by an organisation due to a culture of poor practice or abusive behaviour within the organisation.

Self-neglect: behaviour which threatens an adult’s personal health or safety (but not that of others). Includes an adult’s decision to not provide themselves with adequate food, clothing, shelter, personal hygiene, or medication (when indicated), or take appropriate safety precautions 
Modern slavery: encompasses slavery, human trafficking, criminal and sexual exploitation, forced labour and domestic servitude. Traffickers and slave masters use whatever means they have at their disposal to coerce, deceive and force individuals into a life of abuse, servitude and inhumane treatment.

A person who is being abused may experience more than one type of abuse
Harassment, and bullying are also abusive and can be harmful
Female Genital Mutilation (FGM) is now recognised as a form of physical, sexual and emotional abuse that is practised across              the UK
Child Sexual Exploitation is recognised as a form of sexual abuse in which children are sexually exploited for money, power or              status
Child trafficking is recognised as child abuse where children are often subject to multiple forms of exploitation. Children are                    recruited, moved or transported to, or within the UK, then exploited, forced to work or sold
People from all cultures are subject to abuse. It cannot be condoned for religious or cultural reasons
Abuse can have immediate and long-term impacts on someone’s well-being, including anxiety, depression, substance misuse,              eating disorders and self-destructive Conducts, offending and anti-social Conduct
Those committing abuse are most often adults, both male and female. However, child-to-child abuse also takes place.




Appendix B: What to do if a disclosure from a child or adult at risk is made to you:

1. Reassure the child/adult that s/he is right to report the behaviour
2. Listen carefully and calmly to him/her 
3. Keep questions to a minimum – and never ask leading questions
4. Do not promise secrecy. Inform him/her that you must report your conversation to the LTA Safe and Inclusive Tennis Team (and            the police in an emergency) because it is in his/her best interest
5. REPORT IT! If someone is in immediate danger call the police (999), otherwise talk to the LTA Safeguarding Team  as soon as              possible. Once reported, the Safe and Inclusive Tennis Team will work with you to ensure the safety and well-being of the child/            adult at risk
6. Do not permit personal doubt prevent you from reporting the concern/disclosure 
7. Make an immediate objective written record of the conversation using the Reporting a Concern Form (add link). Make certain                you distinguish between what the person has actually said and the inferences you may have made. Your report should be sent              to the LTA Safeguarding Team  within 48 hours of the incident, who will store it safely.